Exhibitor Agreement

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2010 Annie Oakley Days

Outdoors and indoor Antique Show, Collectibles and Farmer’s Market

Sponsored by Annie Oakley Committee, Inc.

EXHIBITOR’S CONTRACT ________________________

All exhibitor’s tents, tables, displays, cars, vans, trucks, etc. must be completely off the grounds as soon as the exhibitor can reasonable remove them. Absolutely NO vehicles are to be operated on show premises that are open to the public, during the established show times.

I, the undersigned, agree to contract for an exhibitor’s space at the Annie Oakley Days outdoor or indoor, Antique Show, Collectibles and Farmers Market to be held at the above time and place. And further agree to abide by the rules and regulations as set forth on this page.

Exhibitor's Name _________________________________________________________________________________________

Address                 _________________________________________________________________________________________

City   ________________________________________ State ______  Zip ___________ Phone __________________________

Description of merchandise _________________________________________________________________________________

Please indicate:       ______________ Outdoor 20’ x 20’ or     _______________ Indoor 10’ x 10’

Enclosed Payment of $___________ for ______ spaces.     Camping ________ days x $10.00 per day.  Total enclosed: _______

Exhibitors Signature _____________________________________________________________________________________

Annie Oakley Days Collectables & Farmers Market, July 23, 24 & 25, 2010

For information call Judie Hathaway 937-548-2391

RULES AND REGULATIONS

1. The show promotes antiques, collectibles and handcrafted items. The leaser or management, The Darke County Fairgrounds and the Annie Oakley Committee Inc. shall not be held responsible for any injury or loss that may arise or come to the exhibitors or their employees or their merchandise from any cause whatever while said premises are being occupied under this agreement.
2. The only food to be sold in the Antique Show and Collectables area will be by food vendors approved by the Annie Oakley Committee Inc. prior to the festival. The Farmers Market area will be home grown fruits and vegetables only.
3. The exhibitor upon request of the management shall remove any items for sale or display deemed objectionable by management from display or sale immediately.
4. No exhibitor’s space may be sublet without prior approval of management.
5. The leasor or management shall provide no dealer insurance. Each exhibitor shall be responsible for his or her own insurance.
6. If any cause whatsoever makes it impossible to have the above named Antique Show, Collectibles or Farmers Market, this lease shall terminate and the exhibitor waives any claims for damages except the return of its rental payment.
7. Exhibitor will provide their own tables and chairs.
8. Camping arrangements are to be made with the Show Manager. Fees to be submitted in advance with space rental.
9. Electric & Water hook ups available to exhibitors. Limited to 15 AMP service. Use of any generator is PROHIBITED>
10. Exhibitor is to leave his space in same condition as found. Clean up trash and papers and place in proper containers. Do NOT dump holding tanks, charcoal, etc. onto the ground. If your space is not left as found, you will be subject to a $50.00 clean up fee billed to you. If fee is not paid in a reasonable time, no invitation will be extended the next festival.
11. Said Antique Show, Collectibles, and Farmer’s Market would be held regardless of weather.
12. Exhibitor’s spaces will be approximately 20’ x 20’ outdoor and approximately 10’ x 10’ in Coliseum. All tent stakes; displays, etc. shall be placed within exhibitor’s space. Please allow for trailer hitches, tent stakes, bumpers, vehicles, etc. All must fit in your assigned purchased space. No partial spaces will be rented.
13. Exhibitor’s spaces will generally be assigned to the exhibitors on a first come, first serve basis, with consideration given to returning exhibitors who return their contracts by July 9, 2010. Exhibitors must be in their assigned spaces by 9:00 am on Friday of the Festival or space will be forfeited and no refund will be given. If, for some reason, exhibitor cannot be in space by 9:00 am Friday, please note this on your contract, reason why, or notify us immediately. NO exhibitor’s vehicles will be driven into the festival area after 9:00am Friday.
14. Exhibitor’s shall comply with all laws and requirements of any government authority, federal, state, or local. Exhibitors shall indemnify and hold harmless the management. The Darke County Fairboad and the Annie Oakley Committee, Inc., from any and all liability due to failure to comply with any laws or regulations.
15. Any refund upon cancellation or breach of contract by exhibitor shall be at the discretion of management.
16. No exhibitor shall create a nuisance or unreasonably interfere with the quiet enjoyment of other exhibitors or licensees on the premises. There will be no political or social sensitive displays or activity. No exotic animals shall be permitted on grounds without prior permission.
17. Free parking will be assigned to exhibitors when they check in.
18. Management reserves the right to make such changes, further rules and regulations regarding this show as it deems necessary and proper and all such action will become part of this contract and binding upon the parties hereto.
19. Exhibitors MAY NOT begin to tear down until 5:00 pm on Sunday at close of Festival.
20. Contracts received after July 14, 2010 or if the allotted number of lots are full, may be returned.
21. No Parking in coliseum, also no Golf carts allowed at festival except those used by the committee.
22. NOTICE TO ALL VENDORS—YOU WILL RECEIVE ONLY 2 FREE PASSES, IF YOU HAVE PEOPLE WORKING FOR YOU, PASS PASSES AROUND. EVERYONE MUST HAVE A PASS TO COME IN ANY GATE, IF NOT THEY MUST PAY THE $3.00 GATE FEE.
23. If you leave your unit on the Fairgrounds for the Darke County Fair, you must make prior arrangements with the Secretary’s office, or you will be charged $25.00 a day penalty.

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